Procedure for pre-qualification

Pre-qualification is a procedure for selecting eligible suppliers to participate in public procurement.

 

 

Development of pre-qualification documentation

Responsible: Procurement Division of the procuring entity or Agent.

Actions:

• Pre-qualification documentation shall be developed in accordance with chapter 1, paragraph 51, of the Procedure.
• The documentation must include, at a minimum, the following information:
  1. Name and address of the procuring entity or Agent.
  2. The nature and quantity of the goods, construction or services to be procured.
  3. Desired or required timeframe for delivery or performance of the work/services.
  4. Determination of requirements for suppliers.
  5. Final deadline for submission of proposals for pre-qualification.
  6. Language(s) used in procurement proceedings.
  7. Instructions for submission of pre-qualification documents.
  8. Description of the criteria and procedures for evaluating these suppliers.
  9. Other information reasonably required by the procuring entity or the Agent.
  10. Requirements for absence of arrears of taxes and insurance contributions.
  11. Absence of conflicts of interest in accordance with article 6 of the Law.
  12. Financial capacity and absence of losses as evidenced by financial statements.
  13. Availability of necessary licenses (if the activity is licensed).
  14. Availability of material and technical base for contract performance.
  15. Availability of qualified employees with the necessary knowledge and experience.
  16. Documented experience in performing similar contracts.

 

 

Publication of the announcement on pre-qualification

Note: not later than 10 working days before the start of the pre-qualification procedure.

Actions:

• The procuring entity or Agent publishes the announcement of the pre-qualification on the public procurement web portal.

Requests for clarifications from suppliers

Note: Suppliers may request clarifications up to 2 working days prior to the opening of proposals.

Actions:

• The Purchasing Division must provide clarifications on the web portal no later than 2 business days prior to the opening.
• If necessary, amendments and additions to the pre-qualification documents shall be made with notification to all vendors via the web portal.

 

 

Submission of pre-qualification offers by suppliers

Actions:

• Suppliers shall submit a pre-qualification proposal and complete a pre-qualification form containing the following data:
  • General information about the supplier:
    • Organizational and legal form.
    • Name and details (address, telephone, fax).
    • Main area of activity.
    • Copies of state registration certificate and constituent documents.
  • Financial indicators:
    • Annual volume of product sales for the preceding year.
    • Financial results of activity for the previous year (profit or loss).
    • Certified copy of the financial report for a certain period.
  • Confirmation of solvency from an authorized financial and credit institution.
  • Documents on the structure of the organization, number of employees and qualifications of management personnel.
  • Characteristics of the production base.

 

 

Evaluation of pre-qualification proposals

Responsible: Procurement Commission of the procuring organization or Agent.

Actions:

• After automatic opening of pre-qualification proposals, evaluation is carried out in accordance with the criteria established in the pre-qualification documents.
• Based on the results of the evaluation, an evaluation report is prepared to determine the ranking of the participants.

 

 

Admission to further participation in public procurement

Actions:

• Only those suppliers who have successfully passed the pre-qualification process are allowed to participate further.
• The decision to pre-qualify does not guarantee victory in subsequent procurement procedures.

 

 

Drafting of the final minutes

Note: The minutes are posted on the web portal within 3 working days after signing.

Actions:

• The Procurement Commission draws up a final protocol for all suppliers participating in pre-qualification.
• The minutes shall contain:
  • Basic information about each supplier.
  • The results of the commission's decision for each supplier.
• The minutes including the list of suppliers admitted to further participation shall be posted on the public procurement web portal.

 

 

Suppliers not admitted to further procedures

Suppliers who:

• Are in a state of reorganization, liquidation or bankruptcy.
• Provided false information about themselves.
• Have not submitted the required pre-qualification documents.
• Do not meet the requirements of the pre-qualification documents in terms of financial, production or commercial indicators.

---

Photo by Alex Hudson on Unsplash